From April 2019, you must follow new filing procedures for your IR345s and IR348s. Instead of completing these monthly, you will be required to file these every payday in line with your normal employee pay cycles. Yes, that means if for example, you pay your employees weekly, you will soon need to file with the IRD weekly. Please note, the payment date remains the same.
In preparation for this change, we strongly recommend that you look at using payroll software which will automatically file this information for you each pay cycle. Personally, I use and recommend Smart Payroll. The charges are modest compared to the convenience, accuracy and ease of use this cloud based system provides. You may know of alternative systems which do something similar.
We also use Smart Payroll to process payroll for quite a number of clients. For them, the transition to payday filing will happen seamlessly.
In preparation for this pending change, we are happy to assist you with a review of your payroll system and processes. Please contact us to find out how we can help take away your payroll pain and make your life easier.